Ergonomic Setup to Avoid Low Back Pain in Toronto, ON

The Ultimate Guide to Home Office Ergonomic Setups: Avoiding Low Back Pain in Toronto, ON

Table of Contents

  1. Setting Up the Perfect Desk
  2. Small Spaces and Budget-Friendly Setups
  3. Step-by-Step Guide to Setting Up an Ergonomic Workspace
  4. Test Your Ergonomic Setup

Introduction: Ergonomic Setup To Avoid Low Back Pain

Did you know that nearly 80% of people experience low back pain at some point in their lives? For many, this pain is exacerbated by poor ergonomic practices in the workplace, especially in home office setups. As more people in Toronto work from home, having a well-designed ergonomic setup has become crucial to maintaining good health and productivity. Ergonomics is the science of designing workspaces to fit the user’s needs, promoting comfort and efficiency. A proper ergonomic setup can significantly reduce the risk of low back pain and other musculoskeletal issues, which are common among sedentary workers.

Setting Up the Perfect Desk

Your desk should be at a height that allows you to keep your forearms parallel to the ground when typing. Adjust the height of your chair or desk to achieve this position. Organize your work area so that frequently used items are within easy reach to prevent excessive stretching and straining, which can lead to discomfort and pain. Studies show that adjusting desk height and position can reduce the risk of developing low back pain by up to 30%.

Choosing the Right Ergonomic Chair

Investing in a good ergonomic chair is essential. Look for chairs with adjustable height, lumbar support, and armrests. These features help maintain a neutral spine position and reduce strain on your back. In fact, a systematic review found that using an ergonomic chair with lumbar support can decrease the incidence of low back pain by 25%. Sit back in your chair with your feet flat on the floor. Your knees should be at a 90-degree angle, and your back should be supported by the chair’s lumbar support. Keep your shoulders relaxed and avoid slouching.

Monitor Placement

Position your monitor so that the top of the screen is at or slightly below eye level. The monitor should be about an arm’s length away from you, helping to prevent neck strain and promote a natural posture. If you use multiple monitors, arrange them so that you don’t have to turn your head excessively. Place the primary monitor directly in front of you and secondary monitors to the side at a comfortable viewing angle.

Keyboard and Mouse Positioning

Place your keyboard and mouse close enough to avoid overreaching. Your elbows should be at a 90-degree angle, and your wrists should remain straight while typing and using the mouse. Consider using ergonomic keyboards and vertical mice to reduce strain on your wrists and hands.

Importance of Movement and Breaks

Take breaks every 30 minutes to stand, stretch, or walk around. While this may seem like a lot of breaks, it’s supported by several productivity systems and research indicates that taking breaks every 30 minutes can reduce musculoskeletal discomfort by 20%. This approach is supported by productivity methods like the Pomodoro Technique, which recommends working in focused intervals with regular breaks to maintain productivity and well-being. Incorporate simple stretches and exercises into your daily routine to relieve tension and improve flexibility.

We asked Jobie Antony, registered physiotherapist at LiveActive, for his advice. He said “If someone is experiencing low back pain, its important to understand why. Always see a medical professional as soon as possible to make sure your acute low back pain doesn’t become a chronic condition. Once you have an understanding of why you’re having low back pain, some simple stretches you can do at your desk, can have a big impact on how you’re feeling.

Stretch Routine Example:

  • Seated Pidgeon Pose: While seated, cross your right ankle over your left knee, gently pressing down on your right knee to stretch your hip muscles and relieve lower back tension.
  • Seated Hamstring Stretch: Sit with one leg extended straight out and the other bent with the foot resting against the inner thigh of the extended leg, then lean forward to stretch the hamstring of the extended leg.
  • Clasped Hands: Clasp your hands behind your back, straighten your arms, and gently lift them upwards to stretch your chest and shoulders.

Foot Support

Using a footrest can help maintain proper leg alignment and reduce pressure on your lower back. Ensure your feet are flat on the floor or on a footrest to support your posture. Keep your feet flat and avoid crossing your legs, which can lead to poor circulation and posture issues.

Lighting and Screen Glare

Ensure your workspace is well-lit to reduce eye strain. Use natural light when possible, and supplement with desk lamps that provide adequate lighting without causing glare. Position your screens to minimize glare from windows and lights, and use anti-glare screen protectors if necessary.

Cable Management

Keep cables organized to prevent clutter and potential tripping hazards. Use cable ties and organizers to keep your workstation tidy.

Small Spaces and Budget-Friendly Setups

Small Space Solutions

For those working in small spaces, consider using a compact desk and a chair that can be easily adjusted or stored away. Wall-mounted monitors and foldable desks can help maximize space while maintaining ergonomics. Use vertical space for storage to keep your desk area clear and organized.

Budget-Friendly Adjustments

Use household items like books or boxes to raise your monitor to eye level. A rolled-up towel can provide temporary lumbar support if your chair lacks this feature. Look for affordable ergonomic accessories like keyboard trays and mouse pads online. Second-hand stores or online marketplaces can be great places to find ergonomic furniture and tools at a lower cost.

Addressing Specific Conditions

If you have a herniated disc, adjust your chair to ensure proper lumbar support to alleviate pressure on the lower back. Use a standing desk periodically to reduce sitting time and relieve spinal compression. For muscle strains, incorporate more frequent breaks and gentle stretches to prevent muscle stiffness. Use a cushion or lumbar roll to support the natural curve of your lower back. For chronic low back pain, ensure your chair has adequate lumbar support and consider using an ergonomic cushion. Adjust your workstation to maintain a neutral spine position and reduce strain on your back.

Step-by-Step Guide to Setting Up an Ergonomic Workspace

  1. Chair Adjustment: Adjust the chair height so your feet are flat on the floor or on a footrest. This helps maintain proper blood circulation and reduces strain on your lower back. Ensure your knees are at a 90-degree angle and your back is supported by the chair’s lumbar support.
  2. Desk Height: Set your desk height so your forearms are parallel to the ground when typing. Keep frequently used items within easy reach to avoid excessive stretching.
  3. Monitor Placement: Position the monitor so the top of the screen is at or slightly below eye level. Ensure the monitor is about an arm’s length away from you.
  4. Keyboard and Mouse: Place the keyboard and mouse close enough to avoid overreaching. Keep your elbows at a 90-degree angle and your wrists straight.

Test Your Ergonomic Setup

After setting up your workspace, test it by working for a few hours and noting any discomfort or pain. Make small adjustments as needed. Regularly reassess your setup to ensure it continues to meet your needs and prevents low back pain.


A well-designed ergonomic home office setup can significantly reduce the risk of low back pain and improve overall comfort and productivity. By following these guidelines, you can create a workspace that supports your health and well-being. Don’t wait for discomfort to set in. Assess your current setup today and make the necessary adjustments to ensure a pain-free work environment. For personalized advice or a free ergonomic assessment, contact our experts in Toronto, ON.

To review our other posts on how you can support your low back pain, follow the links below:


Hoy, D., Brooks, P., Blyth, F., & Buchbinder, R. (2010). The Epidemiology of Low Back Pain. Best Practice & Research Clinical Rheumatology, 24(6), 769-781. doi:10.1016/j.berh.2010.10.002.

Robertson, M. M., Amick III, B. C., DeRango, K., Rooney, T., Bazzani, L., Harrist, R., & Moore, A. (2009). The Effects of an Office Ergonomics Training and Chair Intervention on Worker Knowledge, Behavior, and Musculoskeletal Risk. Applied Ergonomics, 40(1), 124-135. doi:10.1016/j.apergo.2008.01.007.

Rani, R. (2014). A Study of Ergonomic Design and its Impact on Worker Productivity. International Journal of Research in Engineering and Technology, 3(4), 90-95. doi:10.15623/ijret.2014.0304016.

Sauter, S. L., Schleifer, L. M., & Knutson, S. J. (1991). Work Posture, Workstation Design, and Musculoskeletal Discomfort in a VDT Data Entry Task. Human Factors, 33(2), 151-167. doi:10.1177/001872089103300202.

Pomodoro Technique. Todoist. Available at: Pomodoro Technique.